Which email providers does MyColdInbox support?

MyColdInbox currently supports Gmail (including Google Workspace) and Microsoft Outlook / Office 365. Support for additional providers is on the roadmap.

How many inboxes can I connect?

There is no hard limit. You can connect as many sending accounts as your team runs. MyColdInbox is designed specifically for teams managing large numbers of inboxes.

Is MyColdInbox a cold email sending tool?

No. MyColdInbox is a reply management tool, not a sending tool. You continue using your existing sending platform (Instantly, Smartlead, Lemlist, etc.) to send campaigns. MyColdInbox handles the replies.

Can multiple team members use the same account?

Yes. MyColdInbox is built for teams. You can invite unlimited teammates, assign them to specific inboxes, and see exactly who is handling each conversation.

How is MyColdInbox different from a generic shared inbox like Intercom or Front?

Generic shared inbox tools are designed for customer support, not outreach. They are not built for managing dozens of sending accounts or for the workflows cold email teams use. MyColdInbox is purpose-built for this specific use case. It fits your workflow instead of requiring you to adapt to it.

Do you offer a free trial?

Yes. Every plan includes a 14-day free trial. Sign up and start using it (no credit card required to get started).

How long does setup take?

Most teams are fully set up in under 10 minutes. Connecting an inbox takes about two minutes per account. Inviting teammates takes seconds.

Is MyColdInbox email management software?

Yes. MyColdInbox is email management software built for teams running outbound across many accounts. It connects every Gmail, Outlook, and IMAP inbox you send from into one shared workspace, then adds the management layer a raw inbox lacks: thread assignment, status tracking, internal notes, and cross-account search. It is not a sending tool — it manages what comes back.

What software to manage emails from multiple accounts should a team use?

A shared inbox platform is the standard answer. Rather than logging into each account separately, software to manage emails across accounts pulls every message into one feed, tags it with the account it arrived on, and replies from the correct sending address automatically. MyColdInbox does this for unlimited connected accounts on any provider (Gmail, Outlook, or custom SMTP/IMAP), which is why agencies running 50+ client inboxes use it instead of tab-switching.

How is email management software different from an email client?

An email client (Gmail, Outlook, Apple Mail) is built for one person reading one mailbox. Email management software is built for a team handling many mailboxes: it adds shared visibility, explicit ownership of each thread, internal discussion that the recipient never sees, and reporting on what has been handled. If more than one person touches the same email, a client alone stops being enough.

OnePlacetoManageEveryEmailInboxYouRun

MyColdInbox is email management software that connects all your outreach inboxes into a single shared workspace. Your team sees every reply, assigns every thread, and never misses a response, regardless of how many accounts you are running.

Built for cold email agencies, SDR teams, lead gen operations, and any business managing email across dozens of accounts — Gmail, Outlook, or any custom SMTP/IMAP setup.

Start Your Free Trial Now

No credit card required

14-day free trial

Cancel anytime

MyColdInbox

48 new

Connected

outreach@agency.io

john@salesteam.co

replies@domain.com

team@coldco.io

Threads48

Sarah Johnson

Re: Partnership opportunity

2mHOT

Mike Peters

Re: Demo request for Q3

15m

Elena Vasquez

Re: Following up on proposal

James Wilson

Re: Quick question on pricing

Sarah Johnson

outreach@agency.io · 2m ago

OPEN

Hi there,

Yes, we would love to explore this further. Can we schedule a call for next week? Our team is available any time after Tuesday and we think this could be a great fit for...

John D.

Note

Inboxes connected

48 accounts

Reply time saved

4.2 hrs/day

Built for cold outreach. Not adapted from a help desk.

Generic tools were not designed for teams running multi-inbox outreach at volume. MyColdInbox was.

Capability

MyColdInbox

Manual checking

Generic email management tools

Unified view across all sending inboxes

Thread assignment to teammates

Internal notes on conversations

Multi-account support (unlimited)

Reply status tracking (open / closed)

Team activity log

Built for cold outreach workflows

No per-inbox pricing

How to get MyColdInbox up and running in minutes

No migration, no complex onboarding. Connect your accounts and start managing replies today.

Connect your inboxes

Authenticate every Gmail or Outlook account your team uses for cold outreach. Takes under two minutes per inbox. No technical setup needed.

Invite your team

Add teammates and assign which accounts each person manages. Set roles. Everyone gets their own login (no shared passwords).

Manage from one place

Every reply lands in the unified feed. Assign threads, drop internal notes, reply, and close conversations, all without leaving MyColdInbox.

Email management across dozens of inboxes is operationally broken

Cold outreach at scale means running many sending inboxes. That is the right approach for deliverability. But it creates an operations problem nobody talks about.

Replies scattered everywhere

Every inbox is a separate login. Checking replies means tab-switching across dozens of accounts. Responses get missed. Deals get lost.

No visibility for your team

When one person manages a reply, no one else knows. There is no shared view, no assignment system, and no way to see who handled what.

Impossible to scale

Adding more inboxes makes the chaos worse. There is no system for managing replies at volume, so growth creates more problems, not more revenue.

One email management platform. Every reply. Your entire team.

MyColdInbox pulls every sending inbox into a single workspace so your team can read, assign, and close every conversation, without switching tools.

Connect all your inboxes

Link every Gmail and Outlook account in minutes. All replies land in one unified feed, sorted by account (no logins, no tab-switching).

Assign and collaborate

Assign conversations to teammates, drop internal notes, and see exactly who is handling what, all in real time, with no overlap.

Close more conversations

Reply directly from the unified view. Track open threads. Mark deals won. Never let a warm response go cold again.

Everything your team needs to manage email at scale

Purpose-built for outreach teams running multiple sending accounts. Not adapted from a generic help-desk tool.

Unified reply feed

Every inbox, one scrollable view. Sort and filter by account, status, assignee, or date. Zero tab-switching, no manual email sorting.

Thread assignment

Assign any conversation to any teammate in one click. Clear ownership means nothing falls through.

Internal notes

Leave context visible only to your team (deal stage, next step, or anything a teammate needs to know).

Unlimited accounts

Connect as many Gmail and Outlook accounts as you run. One plan, no per-inbox fees.

Reply status tracking

Mark threads Open, Pending, or Closed. Get a real pipeline view across every account you manage.

Team activity log

Every reply, assignment, and note logged with a timestamp. Full audit trail with zero extra effort.

Built for every team running cold outreach at scale

Whether you manage one campaign or fifty, MyColdInbox adapts to how your team works.

Lead Gen Agencies

Manage client replies without the chaos

Run cold outreach for multiple clients across dozens of inboxes? MyColdInbox gives every campaign its own view while keeping your whole team in one workspace.

See agency features

Sales Teams

Keep reps closing, not inbox-hopping

Assign warm replies to the right rep the moment they land. No rep misses a follow-up. No deal gets lost because someone forgot to check an inbox.

See sales team features

Founders

Handle your own outreach without missing a reply

Running outreach yourself while managing a company? One unified view means you check replies in minutes, not hours, and nothing falls through.

See founder features

Recruiters

Track every candidate reply across all campaigns

Send sourcing sequences from multiple inboxes and manage every response in one place. Stop losing candidates to inbox blind spots.

See recruiter features

Stop losing warm leads to inbox chaos.

Connect your inboxes. Invite your team. Manage every cold email reply from one place, starting today.

Start Your Free Trial Now

No credit card required · Setup in under 10 minutes · Cancel anytime

Questions and answers

Everything you need to know before getting started.

MyColdInbox is a unified inbox management platform built for cold outreach teams. It connects all your Gmail and Outlook sending accounts into one view so your team can read, assign, and reply to every response without switching between accounts.